Walter Lilly is committed to preventing risk, accidents, and ill health in all of our places of work.  This is recognised as a key management function which is supported by competent advisors who are integral to the management structure.  In order to deliver its prevention objectives, the policy is founded on legal and other requirements and includes:

Implementation of organisational structures to manage health and safety which have clearly defined duties and responsibilities for all employees:

  1. The Managing Director (Chris Butler) has the overall responsibility for health and safety within the company.
  2. The Director (responsible for Health & Safety, Andrew Postlethwaite) has the executive authority for health and safety within the company.
  3. The appointed professional Health & Safety practitioner responsible for the day-to-day management of health & Safety within the company is Mr Steven Murray NEBOSH IOSH. Based at the business head office (020 8730 6200) and visiting sites on a regular basis, he has 24 years’ experience as a H&S professional.  Steven oversees competent advisors for all contract works.
  4. The implementation of vertical and horizontal links within the organisation with a common understanding of risks and how to control them.
  5. The promotion and implementation of accident and ill health prevention programmes.
  6. Provision of comprehensive and competent advice on all health matters by our employee assisted programme (EAP) and an option of BUPA cover to all staff.
  7. ELAS Occupational Health are the company’s medical health provider (Tom Fildes / 0845 8628020). ELAS provide annual health checks to all working supervisors.
  8. The delivery of training, seminars, and workshops to share good practice in health and safety with all employees.

The promotion of a positive health and safety culture achieved by effective representation, participatory strategies for all employees and reward for good performance.

  1. Clear and comprehensible guidance and instructions for all employees and an understanding of health and safety legislation and its implementation.
  2. Clear and comprehensive communication of all health and safety matters to our employees and supply chain partners.
    1. Company quarterly safety, health and environmental meeting.
    2. Monthly senior management health and safety meeting.
    3. Regular site safety meetings with supply chain that focusses on all health and safety matters, RAMS etc.
    4. New starter and site induction processes.
    5. Company-wide intranet safety, health and environmental communications.
  3. Procedures for effective joint consultation on health and safety matters including supply chain quarterly safety reviews.
  4. Production and implementation of practical codes of good health and safety practice which are comprehensible and accessible for all employees. Our intranet system has a wellbeing section, which is available to all employees.
  5. Motivation by target setting, awards, and positive reinforcement.
  6. Systems to ensure a satisfactory level of competence amongst employees appropriate to their level of responsibility including adequate training.

Mechanisms and systems to ensure the progressive improvement of health and safety for all stakeholders employed by Walter Lilly.

  1. All subcontracting partners are subject to a CQQ (Contractor Qualification questionnaire) on first appointment with annual checks to ensure that they have adequate health, safety and environmental procedures in place.
  2. Systems for the identification and removal of risks involving injury, ill health, or material damage.
  3. Proactive and reactive systems for monitoring of activities, achievements, and performance. The company uses Infobric for all safety audits, senior manager audits, weekly site audits, supply chain audits, risk observations, near miss reporting and positive observations.  This information is shared monthly, through Divisional Management Reviews with the Board of Directors, all project leaders for each individual project, all staff via our company intranet and quarterly with the supply chain safety representatives where trends and opportunity for safety improvements are regularly discussed.
  4. A written company procedure ensures that all significant accident / incidents, all RIDDORs and any ill-health are comprehensively reported (via form FRM-SHE-039), investigated and shared with the business. The responsibility for the incident investigation and subsequent report production lay with Steven Murray and his team.  Those reports are reviewed by Andrew Postlethwaite who would notify the Health & Safety Executive as necessary.
  5. The regular implementation of safety initiatives and site operative awards ensure proactive operative engagement with safety. This is supplemented by the use of daily activity briefings and safe to start checklists to ensure that the RAMS and safe systems of works are clearly communicated and understood by the operatives prior to undertaking them.
  6. As part of the Friday pack checklist, all sites are required to ensure that all plant and equipment checks are undertaken as well as all other statutory checks including scaffold register, temporary works register, excavations and lifting equipment. All site personnel are trained to a minimum requirement of SSSTS with the majority of our managers being trained to SMSTS, as well as first aid and fire marshal training.  Site Design Managers have undertaken training in relation to the CDM regulations 2015.

Effective liaison and collaboration with regulatory authorities, standard setting bodies, professional institutions, and trade associations.

  1. Response to internal and external changes. We use external consultancies and industry indexes to track all change and best practice.
  2. Evaluation of national and international standards and guidance to maintain achievements in accident prevention and environmental control.

Targets

  • Return our AFR to zero and see a reduction in our all-accident frequency rate.
  • Increase near miss and hazard reporting by 10%.
  • Introduce a review form that will be sent out to the site teams once a quarter to review the subcontractors on their project.
  • Reduce the number of lost time accidents from the previous year.

Walter Lilly shall maintain an effective system for monitoring compliance with this policy.  The Policy will be reviewed annually on the 1st October each year, as a minimum.

C.Butler
Managing Director
April 2025

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